Page Comparison

Once you open the app, you will need to enter the HLW OfficeSpace domain name below:

hlw.officespacesoftware.com

The intelligent hub recognizes you as an HLW employee on the next window and prompts you to enter your office credentials. Type in your username and password, then click continue.

OfficeSpace is enabled with single sign-on to provide you with a smother logging-in experience. The sign-in page will redirect you to a Microsoft sign-in window, where you can log in using your HLW email and password.

Once you log in, you will be taken to the OfficeSpace visual directory home page.

From the home page you have the ability to:

1. Search for anyone across HLW offices.

2. Fill in your COVID symptom checker form

3. Browse all HLW office floor plans

4. Find your desk location in the office

5. Book a desk

6. Manage your booking

To book your desk

1. Select “Browse by floor” from the main menu

2. On the next screen, select an office location to view the floor plan

3. Navigate the floor plan to find an available desk and click book

4. From the booking menu, you can select to book a seat for a single day or select multiple days

To book an available hoteling desk

(Hoteling desks are unassigned seats that have Universal Laptop Docking Stations or High-Powered Desktops)

1. Select the “Book a desk” from the main menu

2. The next screen is an advance search window. You can select the office location and filter the available seat selection by specific technology. (Open desks have either Universal Laptop Docking Stations or High-Powered Desktops)

3. Clicking on the Find button will show you all the available desks that match your search criteria on the floor plan

4. Select a desk and book for your desired day/days

To view your peers reservations

1. Navigate the floor plan and select the person you want to see their reservations

2. Click on the view more button or the up arrow to view their contact card

3. Select the calendar button on the contact card

4. From the new window, you can expand the month to view all the dates. If a date has a dot underneath, that means your peer has reserved to be in the office on that date.

*Every Friday, a look ahead report will be sent to the office to view all peer bookings for the coming week

You can view your upcoming desk reservations directly on the home page.

Clicking on the “My bookings” button takes you to the full list of your upcoming and previous bookings.

From here you can select and delete any reservations you will no longer need.

Select the reservation you would like to cancel and click the garbage bin at the top right.

You will receive a cancelation warning, select . Select yes to complete.

To View upcoming bookings for your colleagues

Once you log into OfficeSpace, there is a Calendar drop-down menu towards the top right of the website

Select the future date you would like to see the bookings for

The Safeguard Form will be directly in the app.

To complete the form

1. select “Safeguard Form” from the main OfficeSpace menu.

2. On the new page, select your office location from the drop-down menu.

3. Complete the questionnaire and select submit.